Savannah, Georgia, is known for its charm, historic architecture, and picturesque landscapes, making it a top destination for events of all kinds. Whether you’re planning a wedding, corporate gathering, party, or special celebration, the city offers a wide variety of event spaces that cater to different needs and preferences. From elegant ballroom settings to rustic venues with a touch of Southern flair, there’s something to suit every occasion. But before you make your choice, it’s essential to know what’s typically included in an event space rental and what you need to consider to ensure your event goes off without a hitch.
What’s Included in Event Space Rentals?
When booking an event space in Savannah, the offerings can vary from venue to venue, but there are some common inclusions that most rentals feature. Below are some typical elements you can expect when you rent an event space:
- Venue Setup and Cleanup Most event venues will provide the essential setup and cleanup services, ensuring that everything is arranged according to your specifications before the event and properly cleaned afterward. Setup might include arranging tables, chairs, and decor, while cleanup will take care of removing trash and clearing the space once your event is over. It’s always good to confirm the specifics, as some venues may charge an extra fee for cleanup or setup services.
- Furniture and Equipment Furniture is typically included in the rental fee, though some venues may offer customizable options based on your event’s theme or style. Commonly provided furnishings include tables, chairs, and sometimes lounge seating. In addition to basic furniture, many venues also offer audio-visual equipment such as microphones, projectors, and screens for presentations, speeches, or performances.
- Catering and Kitchen Facilities Many event spaces in Savannah come with catering kitchens or allow outside catering, depending on their policy. Some venues provide in-house catering, offering various menu options to suit your event type, while others may have partnerships with local catering services or allow you to bring in your own team of chefs. If you plan to serve alcohol, check whether the venue offers bar services or requires you to hire an outside bartender.
- Parking and Valet Services Depending on the venue, parking options can range from on-site lots to nearby street parking. Some spaces offer valet services for guests’ convenience, particularly for upscale or larger events. Parking is an important consideration, as you want to ensure that your guests will have enough space and accessibility when they arrive.
- Lighting and Sound Systems Lighting and sound systems are often provided as part of an event space rental. This includes general lighting for the room and specialized lighting for events like dances, speeches, or performances. Sound systems are also included for playing music, making announcements, or facilitating any audiovisual needs. However, some venues may charge additional fees if you require advanced equipment or specialized lighting.
- Event Coordinator or Staff Support Depending on the size and scale of your event, some venues may offer the services of an event coordinator or provide staff members who help with logistics throughout the event. This support can include overseeing the schedule, assisting guests, ensuring that everything runs smoothly, and troubleshooting any unexpected issues. It’s essential to clarify these services when booking.
What You Need to Know When Renting an Event Space in Savannah
While the inclusions listed above are common, there are some additional factors you should be aware of when renting an event space in Savannah to ensure a smooth and successful event:
- Booking Timeframe and Availability Savannah’s event venues can book up quickly, especially during peak seasons like spring or fall, when the city is popular with tourists and hosts many events. It’s crucial to book well in advance to secure the space you want. Don’t forget to check availability for the specific date you’re targeting and ask about any restrictions related to the time you can access the venue for setup and cleanup.
- Venue Capacity and Layout Different venues will have different capacity limits, so it’s essential to know how many people you expect to attend and find a space that accommodates your guest list. You should also inquire about the layout options. Some venues are versatile and can be set up in various configurations, while others may have fixed layouts.
- Permits and Insurance Certain venues may require permits for specific activities, such as live music, alcohol service, or outdoor events. Be sure to check with the venue to see if any additional paperwork or insurance is needed for your event. Some venues may include event insurance in the rental fee, while others may require you to provide your own.
- Additional Costs Beyond the base rental fee, there may be additional costs for services like additional staff, parking, AV equipment, or decorations. Be sure to ask about any extra charges upfront, so there are no surprises when you receive the final invoice. Negotiating these costs early can help you stay within your budget.
- Fate-Ful Event: A Savannah Hidden Gem One venue worth mentioning for its unique offerings is Fate-Ful Event. Located in a charming historical building in downtown Savannah, Fate-Ful Event offers a blend of elegance and flexibility, making it an excellent choice for weddings, corporate events, or private celebrations. The venue features an indoor space with exposed brick walls and large windows, providing a cozy yet upscale atmosphere. Fate-Ful Event offers full-service event coordination, in-house catering options, and flexible pricing packages. Their attention to detail and commitment to customer service make them a standout choice for anyone looking to host a memorable occasion in Savannah.
Conclusion
Renting an event space in Savannah can be a seamless process if you take the time to understand what’s included and what factors to consider. Knowing the inclusions, such as furniture, equipment, and catering services, as well as understanding any additional costs, will help you plan better and avoid any surprises. With options like Fate-Ful Event and many others, Savannah has a variety of venues that can be tailored to suit your unique event needs. By doing your research and planning ahead, you can ensure your event is a success, creating lasting memories for both you and your guests.